AEU Meeting Date 5 Nov 2025 starting at 18:00 UK Time (UTC)                     Last Updated 24 Nov 2025



Meeting Details:

This Access Europe meeting will be on Wednesday 5 Nov 2025 starting at 18:00 UK time (6PM UTC) and finishing at about 19:15 (7.15PM)

The start time is equivalent to 19:00 (7PM) in Central Europe and 10AM in Seattle / PST

Please note that the UK will have reverted to Winter Time (UTC) before this meeting date. For local times, please check World Time Buddy

We use Zoom as our meeting application. Please click this link to Get Zoom if you don’t already have it.

When the time comes for the meeting, please use the following link: Join Zoom Meeting
If you are asked, use: Meeting ID: 924 3129 5683 ; Passcode: 661210

All sessions are recorded and later uploaded to the Access User Groups channel on YouTube

If you do not wish to be part of the recording, please ensure your webcam and microphone are both switched off during the meeting.



Download Outlook Calendar (.ics file):

Click to download. Save in Outlook to create a recurring event for each month:       Outlook Calendar (.ics)



Topic outline:

Learn how to use Power Automate to send mail, create calendar events, and work with contacts. Besides that, flows can do a few hundred more things.
Setup is easy as Power Automate is incorporated in your Office 365 suite, and the security is guarded by Entra ID. For some actions you will need an extra license though.

You will learn about the basics, but from an Access developer's perspective. Then we explore how to automate flows from VBA.
•   Creating and editing Flows, eventually supported by Copilot
•   Navigating the many Triggers and Actions available
•   Calling a Flow's https endpoint from VBA, post JSON data, await the response
•   Implementing Flows to send mails from Access, work with calendar and contacts

Ynte Jan will demonstrate how Power Automate can be used to trigger flows that:
•   send emails with and without attachments (without using CDO in Access, Outlook or the Graph API)
•   create appointments in Outlook
•   get upcoming free slots of a variable length in your agenda
•   get data from an external datasource and save the records as a CSV file to OneDrive, ready to be processed in Access.



Background:


Ynte Jan has been working as developer and trainer since the 80s. He is extremely solution-oriented and chooses his tools accordingly, be it Visual Studio, Access, SQL Server or not from MS.
In recent years, he has focused on the Microsoft Power Platform. He is a certified Power BI Data Analyst.

Ynte Jan has given many trainings and presentations on programming, database and BI topics at numerous conferences.



Download:

Click to download a zip file containing a PDF of the presentation together with an ACCDB file conmtaining all module code  
      Power Automate     Approx 1.1 MB (zipped)


UPDATE 24 Nov 2025:
The flow examples used during the presentation are also now available to download together with import instructions:

      Flow Examples     Approx 20 KB (zipped)

      Import Flows - Instructions     Approx 340 KB (PDF)



Video:

The meeting was recorded and the video is now available on the Access Europe YouTube channel at https://youtu.be/o1eLfebECrw or you can click below:

       



Colin Riddington           Mendip Data Systems                 Last Updated 24 Nov 2025

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